Accounting Manager

We are looking for a new Accounting Manager for The Hotel Zags. Stylish, inviting and convenient to lively local attractions, The Hotel Zags is an oasis all its own, offering a hospitality experience enlivened by natural beauty and the quirky culture of the city around it. Boutique in size and independent in nature, The Hotel Zags is located in the Fountain District, a hidden gem of Portland's downtown district.

From its vibrant color schemes, modern furnishings, and large picture windows that perfectly frame views of the city and the hotel’s courtyard, the hotel brings the outdoors inside. Designed with stone-covered walkways, the hotel entrance is also framed by a Living Wall robust with plant life to mirror the nearby Columbia River Gorge. Though the property has a style and energy all its own, The Hotel Zags is all about the city around it.

The Accounting Manager maintains the property’s Income Audit, Accounts Receivable, Accounts Payable, Payroll System, and General Cashier functions in a timely, accurate manner in accordance with accounting policies and procedures. Sort documents and post debits/credits to proper accounts. Verify amounts and codes on various forms for accuracy. Balance entries and make necessary corrections. Maintain and make necessary adjustments to records and/or logs such as journals, payroll/time reports, or property records. Verify and reconcile simple bank statements or department records.

• Work in conjunction with the night auditors and department managers to maximize revenues and ensure accuracy of postings through processing the income audit daily.
• Work closely with sales managers to ensure accurate/timely group billing and follow up with and manage hotel A/R aging.
• Assist in training of accounting practices within other departments to ensure understanding of SOPs and compliance audit requirements.
• Analyze financial data and resolve discrepancies and provide open communications and recommendations for changes and efficiencies as appropriate.
• Create and delivery of payroll and daily revenue reports to department managers. Follow up on discrepancies of reports.
• Balance, reconcile and close various daily accounts and prepare the daily statements to provide accurate, timely information to management while ensuring proper controls are maintained.
• Respond to customer issues/complaints/problems in a quick efficient manner to maintain a high level of customer satisfaction and quality service.
• Prepare reports and communications to the Controller, Assistant Controller and other Hotel Executive Committee members on revenue issues/problems and other pertinent information.
• Process payroll to meet compliance standards and deadlines.
• Input and reconcile daily tip reporting.
• Distribution of payroll to comply with standards and deadlines.
• Maintains a friendly, cheerful and courteous manner at all times.

Education/Formal Training

A four-year college degree (Accounting preferred) or equivalent education/experience.

Experience

One to two full years of employment in related position with this company or other organizations.

Knowledge/Skills

• Requires thorough knowledge of the practices and procedures of the accounting and hospitality professions.
• Requires knowledge of the hotels and company policies and procedures and the ability to determine course of action based on these guidelines.
• Ability to compile facts and figures.
• Prefer intermediate MicroSoft Office skills. Excel and Word.
• Requires ability to investigate and analyze current activities and/or information involving readily available data and indicating logical conclusions and recommendations.
• Ability to make decisions based on general policies and procedures.
• Ability to operate a computer and calculator.
• Must be able to understand and follow verbal/written instructions, communicate both verbally and in writing, utilize analytical thought processes, understand verbal/written technical and mechanical instruction, and be highly organized.
• Must have ability to communicate effectively and courteously with employees, guests and contractors in writing, via telephone and in person.
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Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to train and deal with management, employees.
• Ability to read and comprehend reports, computer, ledgers etc.
• Limited lifting, pushing, pulling, carrying up to 15-20 lbs. Generally boxes, computer equipment.
• Limited bending/kneeling required when arranging supplies or equipment.
• Mobility -limited mobility between offices and departments. No continuous standing required. No climbing or driving required.

Environment

Work inside 100% of work period.

• Medical, dental, & vision insurance
• Health savings and flexible spending accounts
• Basic Life and AD&D insurance
• Company-paid short-term disability
• Paid time off for vacation, sick time, and holidays
• Employee assistance program
• Tuition Reimbursement
• Great discounts on Hotels, Restaurants, and much more.