Accounting & Sales Coordinator

The Joinery hotel, a Curio Collection by Hilton located in Downtown Pittsburgh is hiring an Accounting & Sales Coordinator.

Joinery Hotel Pittsburgh, Curio Collection by Hilton, is a welcoming, 185-room boutique hotel and local gathering place in Downtown Pittsburgh’s Golden Triangle representing the legacy, local pride and grit of the Burgh. A compact and cozy respite for today’s curious traveler, Joinery Hotel honors the city's working class history and distinct culture with a modern edge, including an experiential lobby with ‘offering table’ check-in experience and tasting library, nearly 800 sq ft of meeting and event spaces, a 10th floor outdoor terrace with a unique view of the city.

Responsible for performing duties in both the Accounting and Sales to support the daily operations and success of each department . Completing tasks assigned by managers and ensure that all responsibilities are fulfilled. Completion of daily checklist to maintain efficiency and accuracy of delegated tasks.

• Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.
• Bill and collect all revenue owed to the hotel.
• Route invoices with Purchase Order attached to Department Heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
• Process all approved invoices for payment --ensure all appropriate signatures and back-up attached. Pay all hotel invoices in a timely manner -ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
• Handle all vendor inquiries and reconcile vendor statements. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
• Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up.

• Research and respond to chargebacks and disputes. 
• Respond to all customer e-mails same day or by 10 AM following day      

• Respond to all customer Voice Mails same day or by 10 AM following day   

•  Qualify Inquiries and enter into Delphi      

• Conduct Walk In tours as needed

•  Create Gift Bags or other special needs for VIP/group arrivals as needed

• Create BEO's for Events
• Complete Delphi tasks
• Enter Group Pick Up
• Enter Function Actuals
• Ensure everything posted correctly for prior day's functions       
• Create Groups in R&I, and load group masters into Onq     
• Enter rooming lists for groups 
• Monitor for release dates for groups
• Email function diary and BEO's

Education/Formal Training

High school education or equivalent experience.

Experience

Accounting background preferred, but not required. Sales background preferred, but not required.

Knowledge/Skills

• Strong organizational skills with attention to detail.
• Ability to compile facts and figures.
• Ability to operate personal computer and calculator.
• Telephone etiquette skills needed.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to view CRT screen.
• Ability to communicate with vendors & clients calling in on phone.
• Ability to read bills, accounts, BEOs, Leads, etc.
• Lifting/carrying files and papers up to 5 lbs.
• No bending/kneeling required. Stationary position.
• No continuous standing, climbing or driving required.

Environment

Work inside 100% of 8 hours.

Perks:

• Medical, Dental, Vision, first of the month after hire, no waiting period!
• Vacation & Sick Time
• 401k enrollment after 60 days
• Hilton discounted rooms for family and friends
• Sage Hospitality Room discounts & Perks
• And Many More