Director of Purchasing

The Nines, A Luxury Collection Hotel, Portland is seeking a Director of Purchasing to join their renowned team. The perfect candidate is passionate about service and creating indigenous experiences for each guest! Poised in the heart of the city center, within the walls of the stately Meier & Frank Building one of Portland's most beloved landmarks, the Nines honors the structure’s storied past, both in its striking decor and impeccable service. Individualistic design traits celebrate the surroundings of one of finest LEED Silver-certified hotels in Portland, providing the opportunity to truly experience the region's unique character.

As part of Sage Hospitality, we passionately strive to be the best and create excellence in everything we do. We are known amongst our staff, our owners, our guests and our communities as leaders in our field who are authentic, humble, innovative and flexible operators driven to anticipate needs and exceed expectations.

The Director of Purchasing is responsible for the purchasing, receiving and updating of the hotels hard and soft goods within the Hotel, Food & Beverage and all departments. Ensures each department's purchasing requests are complete and within budget. Sources products, supplies, materials and equipment; negotiates the most cost-effective purchases according to the specifications. Advises department heads of new products and supplies and controls inventory.

• Maintain records of goods ordered and received. Keep logs and records of purchase orders for quick and easy referral for audits or references.
• Locate vendors of materials, equipment or supplies and interview vendor contacts in order to determine product availability, quality and terms of sale.
• Prepare and process purchase orders for deliveries of supplies and equipment for both Hotel and Food & Beverage outlets. Administer a Purchase Order system.
• Controls the budgets. Maintains and updates property checkbook to ensure that budget is not exceeded. Adjusts orders accordingly. Input Sharp data as well as purchase order information.
• Review purchase order claims and contracts for conformance to company policy.
• Analyze market and delivery systems in order to assess present and future material availability.
• Develop and implement purchasing and contract management instructions, policies and procedures.
• Participate in the development of specifications for equipment, products or substitute materials.
• Resolve vendor or contract grievances and claims against suppliers.
• Represent companies in negotiating contracts and formulating policies with suppliers.
• Review, evaluate and approve specifications for issuing and awarding bids.
• Participate in capital budget purchases – finding competitive pricing, product quality and vendors.
• Prepare bid awards requiring executive approval for new products and capital purchasing.
• Prepare reports regarding market conditions and merchandise costs.
• Arrange for disposal of surplus materials.
• Approve daily payments of API Services (Account Payable)
• Log and Deposit payment checks for the Hotel and Food & Beverage outlets.
• Manage product inventory for Hotel’s and Food & Beverage outlets’ paper collateral, stock. Edit, update and approve specifications for all paper collateral.
• Participates and checks monthly inventory for all Food & Beverage outlets.
• Maintain inventory of Refreshment Center. Upgrade product menus and collateral. Ensures we have the best pricing while meeting product quality standards.
• Daily sort of USPS mail received to have distributed to Hotel and Food & Beverage associates and Hotel Guests.
• Oversees the receipt of all packages relating to Hotel and Food & Beverage outlets.
• Ensures that all urgent requests are settled in a timely manner.

Education/Formal Training

4-year Bachelor's degree in Finance and Accounting or related 5 year progressive purchasing experience with a preference for hospitality/foodservice.

Experience

Five years experience in a similar capacity. Must have solid experience implementing and managing purchasing and/or accounting software or similar Internet based procurement system.

Knowledge/Skills

• Use mathematics to solve problems.
• Using basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).
• Knowledge of economic and accounting principles and practices, P&L statements, operating budgets, forecasting and scheduling, and the reporting of financial data.
• The ability to gather and organize information using a logical and systematic process; recognize patterns and relationships in complex data; examine data to identify implications, problems and draw appropriate conclusions; generate alternative solutions to problems; evaluate strengths, weaknesses and consequences of alternative solutions and approaches to solving problems

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bending/kneeling - repeated bending and kneeling required
• Mobility - must be able to reach all areas of hotel and restaurant to assist clients
• Standing on a regular basis
• Carrying and lifting of items up to 50lbs.

Environment

General office and hotel environment.

• Medical, Dental, Vision and more to all full-time associates.
• All associates can enjoy our complimentary cafeteria.
• 401k matching for all our associates.
• Hotel discounts at marriott.com.
• Many other perks, benefits & discounts for all our associates!
• Save on your parking and public transportation costs by using our pre-tax savings account.
• Our location is right next to the center of all MAX lines and close to the Portland Streetcar, a prime location for driving, taking public transportation, biking, or even walking to work.
• $50 TriMet monthly subsidy!

Bold. Bright. Caring. Energetic. Driven. Strategic. Daring. To deliver the type of outstanding experience we aim to provide our guests, we need remarkable individuals who are passionate and committed to making a difference. If this sounds like you, then explore the career positions at Sage Restaurant Group that await you.