Income Audit/Paymaster - FT

Sage Hospitality Group is set to hire an Income Audit/Paymaster at Hotel Van Zandt in Austin, Texas!  

Located in the Rainey Street District, Hotel Van Zandt features 319 guest rooms and more than 25,000 square feet of meeting space. You can enjoy live music at our featured restaurant onsite, Geraldine’s, host pool parties, or check out one of the many pop-up events. Join us here to make a difference!  

As part of Sage Hospitality Group, we passionately strive to be the best and create excellence in everything we do.  We believe in enriching lives one experience at a time.  More than a slogan, we empower our employees to make positive impacts on the communities in which we live and work.  By providing genuine service we build relationships with our guests and value for our shareholders, and we create unforgettable experiences.  

We are looking for independent thinkers.  Those who harness their entrepreneurial spirit so that it breaks preconceived notions.  We’re not afraid to forge our own path. After all, it’s what industry leaders do.  That’s why we welcome risk takers and creative spirits alike.  No matter your daily role, Sage recognizes that your success is about more than the work you do—it’s really about who you are, which is why we invest in your personal and professional growth.  We hope you consider joining us!  

The General Accountant maintains the property’s Income Audit and Payroll System in a timely, accurate manner in accordance with accounting policies and procedures.  Will sort documents and post debits/credits to proper accounts.  Verify amounts and codes on various forms for accuracy.  Balance entries and make necessary corrections.  Maintain and make necessary adjustments to records and/or logs such as journals, payroll/time reports, or property records.  Verify and reconcile simple bank statements or department records.  

Overall Responsibilities 

• Work in conjunction with the night auditors and department managers to maximize revenues and ensure accuracy of postings through processing the income audit daily.
• Assist in training in accounting practices within other departments to ensure understanding of SOPs and compliance audit requirements.
• Analyze financial data and resolve discrepancies and provide open communications and recommendations for changes and efficiencies as appropriate.
• Create and delivery of payroll and daily revenue reports to department managers. Follow up on discrepancies of reports.
• Balance, reconcile and close various daily accounts and prepare the daily statements to provide accurate, timely information to management while ensuring proper controls are maintained.
• Respond to customer issues/complaints/problems in a quick efficient manner to maintain a high level of customer satisfaction and quality service.
• Prepare reports and communications to the Controller, Assistant Controller and other Hotel Executive Committee members on revenue issues/problems and other pertinent information.
• Process payroll to meet compliance standards and deadlines.
• Input and reconcile daily tip reporting.
• Distribution of payroll to comply with standards and deadlines.
• All other duties as assigned, requested or deemed necessary by management.
  
  

Paymaster Responsibilities 

• Process payroll transactions accurately and efficiently to ensure timely employee compensation
• Maintain payroll records and documentation for compliance and auditing purposes
• Collaborate with People & Culture to resolve and investigate employee inquiries regarding payroll discrepancies
• Conduct data entry tasks related to payroll processing, ensuring accuracy
• Serve as an internal subject matter expert on all payroll-related matters, providing guidance and support across various departments
  
  

Income Auditor Responsibilities 

• Assist in verifying daily revenue reports for accuracy and completeness
• Collaborate with various departments to ensure compliance with internal audit procedures
• Audit and record all tax exemption postings to ensure compliance with the correct entity
• Review all PMS postings and resolve incorrect mapping
• Verify and revise all Sales generated Banquet Event Orders to ensure accurate breakdown of service charges, fees, and taxes
• Contribute to monthly financial close processes by preparing audit deliverables

Education/Formal Training

One to two years of post-high school education.

Experience

One year of experience in similar role. Accounting background preferred, but not required.

Knowledge/Skills

• Requires thorough knowledge of the practices and procedures of the accounting and hospitality professions.
• Requires knowledge of the hotel's and company policies and procedures and the ability to determine course of action based on these guidelines.
• Ability to compile facts and figures.
• Prefer intermediate MicroSoft Office skills. Excel and Word.
• Requires ability to investigate and analyze current activities and/or information involving readily available data and indicating logical conclusions and recommendations.
• Ability to make decisions based on general policies and procedures.
• Ability to operate a computer and calculator.
• Must be able to understand and follow verbal/written instructions, communicate both verbally and in writing, utilize analytical thought processes, understand verbal/written technical and mechanical instruction, and be highly organized.
• Must have ability to communicate effectively and courteously with employees, guests and contractors in writing, via telephone and in person.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lifting, carrying of files/papers - typically 10-15 lbs.
• Bending/kneeling required for transporting documents and filing.
• Mobility - must be able to move between offices and hotel and help during an emergency situation.

Environment

Prolonged sitting at indoor, thermostatically climate-controlled work area under florescent lighting